Following is a description of each of the committees for the 2023 Ski Hawks season. If you have any questions, please feel free to reach out to the Trustees at email@example.com.
The Boat Committee is responsible to ensure the team’s boats remain in good repair and meet the team’s needs. The Boat Committee responsibilities include:
1. General boat and trailer maintenance
2. Makes sure the boats sparkle
3. Ensuring the boats are properly equipped with safety equipment
4. Ensuring the boats get winterized properly and stored in a safe place
5. Ensure the boats are launched for practice and removed accordingly
6. Ensure the boat lifts are in proper and safe working order
7. Handle any logistics for transporting boats to remote sites
8. Ensure bumpers and lines are on the boat
9. Ensure routine maintenance is taken care of.
The Chair and Committee’s role is to ensure all equipment is properly maintained and meets the team’s needs. However, not all work needs be completed by the Committee members. Rather, their role is to ensure the work is done by Committee members, Team members, or outside vendors. Where appropriate, the committee shall maintain maintenance records and recommend maintenance or replacement to the Trustees.
This committee may be given a budget for small repairs and replacements. The Chair should communicate with the Treasurer to ensure proper understanding of payment and reimbursement procedures. No funds should be spent without specific budget or item approval by the Board of Trustees.
The Boat Committee best functions as a team of both adults and adolescents to spread the work out amongst all facets of the team.
The Communications Committee is responsible for:
1. Updating and Maintaining the Team’s Website
2. Updating and Posting on the Team’s Facebook Account
3. Writing and/or sourcing from other Team members the monthly Papoose Articles
4. Writing Team Public Relations Articles periodically for other publications media outlets.
The Communications Committee acts as the team's PR team and news posting service for both internal information as well as public news publication. Considerations for membership should include the member’s ability to update and maintain a website, familiarity and ease at writing, and internet/computer experience.
Team Polices, Rules, Regulations, and Formal Notices are communicated to the team via the Board of Trustees and do not fall under the scope of work of the Communications Committee. After initial release by the Board, the Communications Committee may post formal notices if directed to by the Board.
The Communications Committee may function as a single person or a team.
The Costume Committee is responsible for all aspects of costuming acts and maintaining the costume inventory. This committee in general:
1. Selects costumes for each act, on and off water, including accessories
2. Researches and purchases new costumes
3. Repairs and maintains existing costumes
4. Prepares for costuming during shows
5. Assists performers in costume changing during shows
6. Washing Costumes
7. Other activities as directed by the Board of Trustees
Historically, the Costume Committee is a 2 to 4 person team, and they are very active prior to and during shows assisting performers with costume changes and organization. Committee members should note that care must be taken when selecting costumes to ensure they do not interfere with the skier’s ability to perform an act, encumber the skier, or endanger anyone.
Additionally considerations for costume selection include: size availability and quantities; the number of costume changes, time loss during changes, the speed of the act (will the costume / accessory stay in place), the ability to reuse and match up the apparel in future shows, and cost.
Also, the committee is cautioned that when costuming large acts, it may be best to plan on costumes with large inventory and size selection since final performer decisions may not be made until a few days before a show. The Costume Committee Chair should actively work with and reach out to the Show Director and any other Committee Chair to facilitate its work and ensure a smooth, great looking show.
The Equipment Committee is responsible to ensure the team’s equipment remains in good repair and meets the team’s needs. The Team equipment which the committee is responsible for includes:
6. Safety Gear
7. Communications Equipment
The Chair and Committee’s role is to ensure all equipment is properly maintained and meets the team’s needs. However, not all work needs be completed by the Committee members. Rather, their role is to ensure the work is done by Committee members, Team members, or outside vendors.
Where appropriate, the committee shall maintain maintenance records and recommend maintenance or replacement to the Trustees. This committee may be given a budget for small repairs and replacements. The Chair should communicate with the Treasurer to ensure proper understanding of payment and reimbursement procedures. No funds should be spent without specific budget or item approval by the Board of Trustees.
The Equipment Committee best functions as a team of both adults and adolescents to spread the work out amongst all facets of the team.
The Fundraising Committee is responsible for the coordination and organization of the teams fundraising activities. Examples of activities the committee engages in may include:
1. Annual Boat Lift Removal Day (Fall)
2. Annual Boat Lift Placement Day (Spring)
3. Organizing the team’s efforts to secure sponsors
4. Organizing and coordinating fundraising at shows:
b. Pass the Hat
c. Item Sales
The committee Chair should work closely with the Treasurer, Board and Communications Committee. New ideas for fundraising are welcome and desired. Ideally, each season’s fundraising goal and results will exceed the previous season. Gathering the support and efforts of fellow team members should be a primary focus of the Chair. Communication of the fundraising goals and encouraging members to participate will increase the success of efforts as will providing feedback to the team.
Work can be delegated to both committee members as well as other team members. Monthly meetings with the Board are encouraged.
The Fundraising Committee best functions with a team.
The Membership Committee is responsible for:
1. Greeting and communicating with prospective new members
2. Answering new member questions
3. Updating and maintaining the member Enrollment Forms (club cards, insurance certificates and membership dues etc.)
4. Soliciting new members as may be directed by the Board of Trustees
a. Making recommendations to the Board of Trustees about better maintaining existing membership
b. How to improve team morale
c. How to resolve general problems affecting membership
5. Other activities as directed by the Board of Trustees
The Membership Committee is the team's outreach arm and welcome wagon. Additionally, the committee should take active measures to consistently improve team morale and maintain the existing membership. The committee should coordinate with music personnel to ensure that practices are lively and fun. The Chair should ensure that residents interested in joining have an easy point of contact, that questions are answered, and new members are welcomed and introduced around the team.
The Chair should expect that both their phone number and email address be made public as a point of contact.
The committee’s responsibilities include ensuring the enrollment-related forms and information stay current and that modifications to the file and/or forms be saved with the team’s Secretary.
The Membership Committee may function as a single person or a team.
Safety is not limited to this committee. Safety is everyone’s responsibility. It is an attitude in which everyone assumes responsibility for their own equipment, safety and wellbeing and looks out for the safety and wellbeing of others as well.
The Safety Committee is responsible for:
1. Overseeing practice and ensuring a safe environment
2. Ensuring the certifications of Safety Personnel are kept current
3. Soliciting new Safety Coordinators and ensuring certified safety coordinators are present
4. Ensuring that the first aid kit is well stocked and maintained
5. Ensure the dock is run and managed appropriately
6. Ensure that the Ski Hawks acts follow NWSA safety guidelines
7. When a problem occurs, review with the people involved to ensure we understand what went wrong and what went right
8. Foresee potential problems
9. Ensure spotters are used appropriately
The Script Committee is responsible for:
1. Develop Script for shows (Memorial Day; July 4th; Regionals; Labor Day)
2. Develop the show theme
2. Show dialog
3. Written script
4. Music selection
5. Casting the shore acts
6. Sourcing the backdrop
7. Coordination with the Show Director and Costume Chair
8. Ensuring an adaptable script to pivot through show timing
9. Considerations for timing for costume changes, equipment use, and act personnel
10. Secure a show Emcee
11. Secure necessary show props